Hi everyone!
Hip hip hooray, the AUS Audited Financial Statements are ready for approval! I will be going to our auditor (Fuller Landau) the week of November 10th to review them before they’re approved.
My (updated) office hours are:
MWF: 3:30-4:30 (except Friday, Nov 28)
TR: 11:30-12:30
Also, in connection to the Accountability Motion, I made a list of the things I did over the time period October 15-17. Even though I only kept track for three days, it’s fairly representative of the things I do on a daily basis.
October 15th
– Met with RUSS VP Finance regarding their budget; learned of issues with multidepartment apartment crawl expenses all being put on RUSS budget. ~30 minutes
– Talked to VP External about Grad Fair cheques and the External budget. ~20 minutes
– Emails. ~60 minutes
– Following up with Emma Meldrum regarding pay confirmations to forward to Work Study. ~10 minutes
– Calling our auditor regarding his call to us (left a message). ~5 minutes
– Drafting blog post on samosa sales at McGill. ~45 minutes
– Then I attended Council
– Sent email to Colleen Dewey regarding Work Study Project #14644. ~10 minutes
October 16th
– Wrote a statement regarding the withdrawal of the Work-Study motion. ~ 90 minutes
– Discussed with President about the different portfolios and financial impacts of their actions. ~ 240 minutes
– Emails. ~40 minutes
– Dropped off my own cheque requisition, created float for BDA. ~10 minutes
– Zipped all budgets and funding applications, distributed and posted instructions for FMC members, attached all relevant information on my side. ~ 40 minutes
– Touched base with DIA members, updating them on the situation, detailing audit protocol, looked into dates for first meeting. ~30 minutes
– Briefly investigated into a funding issue. ~20 minutes
– Sent message regarding tabling/coffee issues with Prep 101. ~10 minutes
– Follow up regarding RUSS’ situation. ~10 minutes
– Drafted my memo for ExComm since I won’t be there on Monday. ~40 minutes
– Counted deposits. ~30 minutes
October 17th
– Brief issues with FMC budgets/applications/meeting. ~15 minutes
– Coordinating with the VP Internal about which Departments sent Departmental Packages, getting all our information together. ~30 minutes
– Follow up regarding Prep 101. ~20 minutes
– Contacted Dean Manfredi’s assistant Sandra regarding setting a meeting date for AUIF 2015. ~10 minutes
– Looking into different options for ice machines/beer coolers for BDA. ~40 minutes
– Called our auditor again (left a message). ~5 minutes
– Looked further into aforementioned funding issue. ~30 minutes
– Sent pay period confirmations to Colleen Dewey. ~5 minutes
– Emails. ~40 minutes
– FMC meeting. ~180 minutes
I also made a news channel for all VP Finances. If you’re curious as to what happens on a departmental level, take a look here: https://docs.google.com/document/d/1rFQNm_m3a5_xQnBGCK6chFJFUFZ1Sbm9ZEYa-er2ye0/edit
Anyways, happy Tuesday/end of midterms, everyone!
Li Xue
AUS VP Finance
